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Office Administrator - Aberdeen

Date Posted:
25 April 2018

Vacancy Details

Who are V. Group?

To put it simply, we are a leading global maritime service provider, specialising in the outsourced technical management of high value maritime assets and the provision of a wide-range of high value supporting technical, workforce and commercial services. We specifically operate in the commercial shipping, cruise, energy and defence sectors. Since the group's formation, we have expanded our range of services and global reach to a point where we are a true leader in the outsourced shipping management sector.

Office Administrator – what does that involve?


Providing administration function to V.Ships Offshore; including document control and facilities focal point.


                    General office duties (typing, word processing, post opening, general queries, desk top publishing, photocopying and filing)

                    Facilities focal point on behalf of the General Manager

                    Meet and Greet clients and visitors including initial safety briefing

                    Creation and distribution of minutes from meetings

                    Assisting with office invoice processes

                    Maintain and update databases and systems

                    Work with the technical department with respect to the maintenance of the filing structure

                    Distribution of inspection reports

                    Arrange travel, visas, currency and introduction letters

                    Maintenance of vessels records, analysis sheets, check lists and technical manuals

                    General administration assistance or cover as required by departments

What are V. Group looking for?


                    Experience in a general office administration position

                    Experience maintaining and updating spreadsheets and systems

                    Proficient user of Microsoft Office Products (Word, Excel)

                    Minute Taking

                    Flexible approach

                    Able to work as part of a team

                    Ability to work on own initiative and independently

                    Good communication skills

                    Able to work to deadlines




                    Experience in the shipping industry

                    Experience using SharePoint system

                    Word processing / typing certificates

                    Experience arranging business travel

                    Experience liaising with staff or customers on a global basis

                    Experience and understanding of accounts processes

                    Appreciation of health and safety

                    Understanding of logistics and other elements of the shipping industry

What can I expect in return?

V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth

Contact: Gary Robinson