Privacy & Cookie Policy

Privacy & Cookie Policy

 

WHAT INFORMATION DO WE COLLECT? 

When using this site we may ask you for personal information, for example, your name, address or telephone number, e-mail address in order to provide you with the services you wish to make use of.  Unless otherwise agreed with you we will not collect any sensitive personal data.  We also collect information when you voluntarily complete customer surveys, provide feedback and participate in competitions.

Where data is not obtained directly from you but from a third party the categories of such data may include individuals' contact details, educational background, financial and pay details, details of certificates and diplomas, education and skills, marital status, nationality, job title, and CV.  Sources for such data may include the third party's databases and public sources.

Cookies (see below) may also collect information about your use of this site or other sites accessible from our website. 

legal basis for the processing

Our processing of personal data will satisfy at least one of the following processing conditions:

a. Consent - you have given consent to the processing for one or more specific purposes.  You have the right to withdraw consent at any time but this will not affect the lawfulness of processing based on consent before its withdrawal;

b. Necessary for performance of a contract - The processing is necessary for the performance of a contract with you or in order to take steps at your request prior to entering into a contract.  Where this ground applies the provision of the information is a contractual requirement and if you fail to provide it we will be unable to provide the services that you have requested;

 c. Legal obligation - The processing is necessary for compliance with a legal obligation to which we are subject;

d. Vital interests - The processing is necessary in order to protect your or another person's vital interests, e.g. in medical emergencies;

e. Public functions - The processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us;

f. Legitimate interests - The processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data.  Legitimate interests include transfer of data for internal administrative purposes, market research activities, direct marketing purposes, preventing fraud, ensuring network and information security and reporting criminal acts or threats to public security.  

HOW WE USE YOUR INFORMATION 

We use this information to provide you with services we make available on this site or otherwise or to facilitate your use of the site and our services.  We also use information to help us analyse how people are using our site so that we can continue to improve the user experience.

We collect information about you to provide your services, manage your account and, if you agree, to email you about other products and services we think may be of interest to you.  We use your information collected from the website to personalise your repeat visits to our website.  If you explicitly consent, we shall pass on your personal information to our Group of companies so that they may offer you their products and services or to third parties.  In providing our services, we may send your details to, and also use information from credit reference agencies and fraud prevention agencies.

We will only collect and use personal information in line with our responsibilities under applicable data protection laws.  We may share your information with Group companies, advisers, suppliers, customers and partners as is necessary to ensure that you are provided with the services you have requested. 

How long we keep YOUR INFORMATION

We will generally keep your personal data for a minimum of 6 years after which time it will be destroyed, if it is no longer required for the lawful purpose(s) for which it was obtained. If you consent to marketing any information we use for this purpose will be kept by us until you notify us that you no longer wish to receive this information.

What are your rights?

 

You have the right to request a copy of the information that we hold about you via a subject access request.  If you would like a copy of some or all of your personal information, please email or write to us at [  ], supplying an email address to which the information should be sent.  We may use reasonable means to verify the identity of the person making the request.  If we hold a large quantity of data, we may ask you to specify the information or processing activities to which the request relates.  We will provide an electronic copy of the information free of charge but we may charge a reasonable, administrative-cost fee if further copies are requested.   

 

We will respond to subject access requests within a month.  We can extend this by a further two months if the request is complex or if we have received a large number of requests.  We can refuse to respond to the request if it is manifestly unfounded or excessive (or charge an administrative fee).  We may refuse a request where it is not made for the purpose of allowing you to be aware of and verify the lawfulness of the processing we are carrying out.   We can withhold personal data if disclosure would adversely affect the rights and freedoms of others, e.g. involving the conduct of a business in, for example, intellectual property rights, trade secrets and confidential information.

 

We want to make sure that your personal information is accurate and up to date.  If at any point you believe the information we process on you is incorrect you have the right to have it erased in the following circumstances ("right to be forgotten"):  (a) You must have objected to the processing and (other than in relation to objections to direct marketing) there are no overriding legitimate grounds to justify the processing; (b) the personal data is no longer needed for the purpose for which it was collected or processed; (c) you withdraw your consent and there are no other grounds for the processing; (d) the personal data is unlawfully processed; or (e) there is a legal obligation to erase the personal data.  We do not need to comply if the processing is necessary for rights of freedom of expression or information or for compliance with a legal obligation under law or in certain other limited circumstances permitted by applicable law.

 

In certain circumstances you have the right to object to the processing of your personal data.  We will comply with the request where our processing is for direct marketing purposes or based on the processing conditions of public interest or legitimate interests.   We will not comply if the processing is for legal claims or based on a compelling legitimate interest which overrides your interests.

DATA TRANSFERS

We may transfer data outside of the European Union.  Where rules or prohibitions apply to any such transfer we will comply with any conditions necessary, including by use of consent, model contracts, binding corporate rules, codes of conduct or certification and minor transfers, or other means available from time to time.

COOKIES 

Cookies are small text files that are placed on your computer by websites that you visit.  They are used to identify your computer to a website's server and help personalise the site for your use either in your current browsing session or on future visits to the site. They also improve site functionality - for example, by letting you navigate between pages efficiently.  

Some cookies are session cookies, which mean that they are created only for the time of your visit and are deleted when you leave the website.  Other cookies ("persistent cookies") remain on your device for a period of time specified in the cookie.  Persistent cookies are activated each time that you visit the website that created that particular cookie so that the site remembers who you are when you return and can personalise the site for your use. 

Most browsers allow you to turn off cookies.  If you want to know how to do this please look at the help or settings menu on your browser.  The help or settings menu of most browsers will tell you how to set your preference as to how you wish cookies to be treated - you should be able to set up your computer to accept all cookies or, if you prefer, to disable cookies completely.  Switching off cookies may restrict your use of a website. You can find out more about cookies on www.allaboutcookies.org

COOKIES USED ON THIS WEBSITE 

We use the following cookies on our website: 

Strictly necessary cookies:  These cookies are essential in order to enable you to move around the website and use its features. 

Performance cookies:  These cookies are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.  This information cannot be used to identify who you are.  Google stores the information collected by these cookies on servers in the United States. Google may transfer this information to third-parties where required to do so by law, or where such third-parties process the information on Google's behalf. 

Functionality cookies: These cookies allow our website to remember choices you have made when using the website or they may be used to provide services such as watching video on line.

Certain of the cookies on this website are session cookies and others are persistent cookies.  If you would wish to adjust which cookies may be placed on your computer by this website, please look at the help or settings menu on your browser which should allow you to set your own preference as to how you wish cookies to be treated.

By using our website, you agree that we can place the types of cookies referred to above on your device. 

OTHER WEBSITES 

Our website may contain links to other web sites which are outside our control and are not covered by this Privacy Statement.   If you access other sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which may differ from ours.   We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.   

COMPLAINTS

 

If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Officer (details above) who will investigate the matter.

 

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner's Office (ICO): http://ico.org.uk/.